Events & Logistics Coordinator - Summer Intern

At the Toronto Blue Jays, our mission is to get better every day to win world series championships and celebrate with our fans across Canada. Whether you are part of our team on or off the field, we have an unwavering commitment to elevate every aspect of our roles, consistently innovating and delivering excellence each day.

We offer a unique and exciting experience that extends beyond the ballpark, whether you are passionate about baseball or simply interested in becoming a part of a multifaceted, diverse sports organization, we welcome you.

If you are motivated to help bring World Series Championships back to Canada and to celebrate with our fans, there's a spot waiting for you here with the Toronto Blue Jays!

Job Summary:

This role will assist the Jays Care Field of Dreams program that grants over $1M each year to safe youth spaces, such as baseball diamonds.

Field Of Dreams is Jays Care's granting program for infrastructure dedicated to youth life skill development and physical activity. Additionally, Field of Dreams grants program provides funding to design, refurbish, and build safe spaces for children and youth to play baseball, develop life skills and learn from positive role models. Jays Care has invested over $15 million in safe spaces for children and youth across Canada.

We are seeking a detail-oriented and highly organized Events & Logistics Summer Student Coordinator for the Field of Dreams program to support our team in planning events remotely for baseball diamond grant recipient communities. This role is responsible for overseeing logistics, managing signage and printing, coordinating event day material, engaging with sponsors, assisting with speaking notes, and maintaining project data in Salesforce to ensure seamless event execution.

Key Responsibilities:

• Coordinate all logistical aspects of baseball diamond grant community events
• Liaise with program partners to determine requirements for opening & possible opportunities.
• Liaise with vendors, suppliers, and stakeholders to ensure timely delivery of goods and services.
• Manage event timelines and ensure all logistical elements align with the event schedule (Run of Show).
• Assist with writing and preparing speaking notes for event speakers.
• Engage with sponsors and ensure their presence and contributions are well-integrated into event activities.
• Maintain and track event supplies.
• Ensuring proper documentation waiver are provided for participants.
• Maintain accurate project data in Salesforce, updating records as needed for reporting and tracking purposes.
• Provide excellent customer service to event participants, guests, and VIPs for local openings or funding announcements
• Document and report on event outcomes, including post-event evaluations and recommendations for improvement.

Requirements:

• Currently enrolled in a post-secondary program in Business, Event Planning, Hospitality, Communications, or a related field.
• 2+ years of experience in event logistics, event planning, or a related field.
• Strong organizational and multitasking skills with attention to detail.
• Ability to work in a fast-paced environment and problem-solve under pressure.
• Excellent communication and writing skills, with experience preparing speaking notes or event scripts.
• Proficiency in Microsoft Office and Salesforce (or other CRM tools)
• Physical ability to lift and transport event materials if necessary.

Preferred Qualifications:

• Experience in coordinating community, sports-related, or grant-funded events.
• Fluent in both French & English

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​To protect our people, brand and assets, a pre-employment background check will be conducted. As part of our selection process, all candidates must clear a criminal background check. Additionally, a credit check and drivers abstract may be required depending on the role.

At Rogers, we believe the key to a strong business, is a diverse workforce where equity and inclusion are core to making everyone feel like they belong. We do this by embracing our diversity, celebrating our different perspectives, and working towards creating environments that empower our people to bring their whole selves to work. Everyone who applies for a job will be considered. We recognize the business value in creating a workplace where each team member has the tools to reach their full potential by removing any barriers for equal participation. We work with our candidates who are experiencing a disability throughout the recruitment process to ensure that they have what they need to be at their best. Please reach out to our recruiters and hiring managers to begin a conversation about how we can ensure that you deliver your best work. You matter to us! For any questions, please visit the Recruitment Process FAQ.

Schedule: Full time
Shift: Day
Length of Contract: 4 Months
Work Location: 1 Blue Jays Way (210), Toronto, ON
Travel Requirements: None
Posting Category/Function: Project Management & Coordination
Requisition ID: 323091

Posting Notes: Toronto Blue Jays